Notion
All-in-one workspace: wiki, docs, databases, kanban boards. Used to document decisions, manage product backlog, and maintain a team shared knowledge base.
Strengths
- Maximum flexibility, pages, databases, calendars, galleries in one tool
- Rich templates for roadmaps, meeting notes, onboarding, and team wikis
- Built-in Notion AI, summary, translation, content generation directly in pages
Limitations
- Can become organisational chaos if nobody maintains the structure
- Slow on large databases, not designed to replace a real DBMS
Best for
- Architecture decision records and product team runbooks
- Shared knowledge base for quickly onboarding new team members